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BAND SUBMISSIONS
Band Submissions – Entertainment – Performers
Band Submissions – New Music Expo Stage
VOLUNTEERS
VENDORS
SPONSORS
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Volunteer Application – test
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Volunteer Application – test
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Name
*
First
Last
Email
*
Phone
*
Can we send you updates by email
*
Yes
No
Age
*
14-15 (parent or guardian must volunteer with you)
16-18 (parent or guardian must provide consent)
19+
If under 18, please provide guardian email to send consent form.
If under 18, please provide guardian First and Last name
If you are a high school student, do you need community hours tracked?
Yes
No
Shirt Size
*
XS
S
M
L
XL
XXL
Already have a shirt
Other
If other, please specify
Do you have a valid Smart Serve or current First Aid / CPR training?
*
Yes - Smart Serve
Yes - First Aid Training
Yes - Both
None
* Note about Smart Serve / First Aid
If you hold a certificate issued PRIOR to July 1, 2020, your certificate will expire on June 30, 2025. Anyone certified on or after July 1, 2020, will have 5-years, from the date of issue, to recertify. It will be the certificate holder’s responsibility to recertify BEFORE their certificate expires. All valid Smart Serve certificate holders can recertify for a discounted price of $29.95 if you do so prior to your certificate expiring. Check your Smart Serve status at Smart Serve Ontario.
All Smart Serve and First Aid Training certifications must be presented to HFAHC for verification.
Are you a returning volunteer or a new volunteer?
*
Returning
New
How would you like to help?
Festival planning and organization
On the festival days June 28 - July 1, 2025
If you are interested in helping during the festival, where would you like to help?
Set up / tear down crew pre- and post-festival
Production loaders and assistants
Parking attendants
Beer Garden attendants / servers (must have Smart Serve)
Beverage and ice delivery (must be 16+)
Photography / videography
Parade of Cultures
Baby contest
Spelling bee
Citizenship ceremony
Welcome Centre (Information / Lost & Found)
Waste Management
Special Events (eg. Bingo, FunZone, competitions etc.)
Other
If other, please specify
Friday, June 27 - Set-up
8am-12pm
12pm-6pm
The festival runs Saturday, June 28 - Monday, July 1, 2025.
You can sign up for as many or as few days as you want. We ask that all volunteers commit to at least one four-hour shift. Please indicate which days you're available, and your preferred availability for mornings, afternoons or evening shifts.
Saturday, June 28 - Set-up
8am-12pm
12pm-6pm
Sunday, June 29
8am-12pm - 4 hour shift
12pm-4pm - 4 hour shift
4pm-8pm - 4 hour shift
8am-1pm - 5 hour shift
1pm-6pm - 5 hour shift
6pm-11pm - 5 hour shift
8am-2pm - 6 hour shift
6pm-12am - 6 hour shift
Monday, June 30
8am-12pm - 4 hour shift
12pm-4pm - 4 hour shift
4pm-8pm - 4 hour shift
8am-1pm - 5 hour shift
1pm-6pm - 5 hour shift
6pm-11pm - 5 hour shift
8am-2pm - 6 hour shift
6pm-12am - 6 hour shift
Tuesday, July 1
8am-12pm - 4 hour shift
12pm-4pm - 4 hour shift
4pm-8pm - 4 hour shift
8am-1pm - 5 hour shift
1pm-6pm - 5 hour shift
6pm-11pm - 5 hour shift
8am-2pm - 6 hour shift
6pm-12am - 6 hour shift
Wednesday, July 2 - Tear Down
8am-12pm
12pm-6pm
Other, please specify
If give Folk
References
Some positions require references. If you are interested in helping us with the following areas, please provide us with two references. Can be professional or personal.
Planning the festival
Year-round volunteering
Beer Garden
Interested in volunteering as a photographer / videographer?
Please share a couple of examples of your best work! Drop a link to your portfolio or 1-2 examples of your pictures or videos.
Emergency Contact First and Last Name
*
First
Last
Emergency Contact Relationship
*
Emergency Contact Phone Number
*
I hereby give my consent to Hamilton Folk Arts Heritage Council to use my name, image and likeness in any photos or videos for promotional purposes. I understand that the photos or videos may be published, distributed or displayed in various media, such as print, online, social media or broadcast, without any further authorization or compensation from me. I release Hamilton Folk Arts Heritage Council from any claims or liabilities arising from the use of my name, image and likeness in accordance with this consent declaration.
*
Yes
No
Please let us know if you have questions or concerns, or if you require any accessibility support.
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